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How to use Nearby Share for Windows

While my personal computers have mostly been Windows and my phones Android, I do use a Mac for work, and I’ve always been envious of the ease with which people in the Apple ecosystem can move files from one device to another using AirDrop. Google introduced a similar feature called Nearby Share in 2020, but it only shared files between Google products. Now, Windows has finally introduced its version of Nearby Share, allowing you to easily move files between Windows and Android systems.

When it first appeared, I installed the beta of Nearby Share to a Windows 11 system and used it to move photos between that and my Pixel 6, and it worked like a charm. Now that it’s official, here are some step-by-step instructions on how to set up Nearby Share for Windows. (Note: the feature is available on Windows 10 and up but not on Arm-powered Windows laptops.)

Enable Nearby Share on your Android device

Before you start installing Nearby Share on your Windows laptop, you may want to make sure you can use it with your phone or other Android device. While Google offers Nearby Share as a feature in the Files by Google app (which comes already installed on most Android phones), you can also receive files without having the Files app (we’ll get to that in a moment). You can find out if the feature has been enabled in two ways. If you have the Files app:

  • Open the Files app and tap on the three-line icon in the top left.
  • Select Settings > Nearby Share.
  • Toggle on Use Nearby Share (if it isn’t already on).

When you first set up Nearby Share on your Android phone, you can toggle it on.

Once it’s enabled, you can hide Nearby Share, but you can’t shut it down.

If you don’t have the Files app but still want to use Nearby Share to receive files:

  • Go to your Android phone’s Settings.  
  • Select Connected Devices > Connection preferences > Nearby Share (or, if you have a Samsung phone, go to Google > Devices & sharing > Nearby Share) and toggle it on.

Be aware that, as far as we can tell, once you enable Nearby Share on your Android phone, you cannot turn it off. When you go into the Nearby Share page, the Use Nearby Share toggle will have disappeared. You can toggle off Device visibility so that you will not be visible to any other devices. (We’ll update this if we find any other way to turn it off.)

Incidentally, if you intend to use Nearby Share frequently, you can hide it or make it visible using a button on your phone’s Quick Settings menu (the one that you get by swiping down from the top). If you don’t see the Nearby Share button on your Quick Settings menu, then swipe down twice, tap the pencil icon on the button corner, find the Nearby Share button, and move it to your active Quick Settings menu by holding and moving it up.

Initial setup for Nearby Share on your Windows PC

  • To get started, you can find the download for Nearby Share here. Click on Get started.
  • You will download a file. (It will be named something like BetterTogetherSetup.) Click on it to start the install.

Once the app is installed, you may get a pop-up that leads into a series of setup windows. If you do not, and the app itself immediately opens, skip the rest of these directions until you get to How to use Nearby Share. That’s where we discuss directions on how to set up and use the app.

First, you need to download the app to your Windows PC.

  • The next window is Set up Nearby Share, which is where you can give a name to your PC and choose who, if anyone, can share with you — this is determined under the subhead Receiving. (At this point, if you want, you can also uncheck the box that sends usage info and crash reports to Google.)
  • When you first see the setup window, Receiving will be set to No one — in other words, you will be sharing with no one, and your device will not be visible to any other devices. Since you’ve installed this in order to share files, you will probably want to change this.

Nearby Share’s setup lets you name your computer and decide who will be receiving your shares.

  • Click on the box under Receiving to get a drop-down menu called Device visibility. It will give you the choice of sharing files or folders with everyone, with your contacts, with your devices, or with no one. I selected Your devices — and was informed I needed to sign in to my Google account. So I did. If you choose Contacts, you will — logically — also have to sign in.

You can choose how visible your device is to others.

  • If, on the other hand, you choose Everyone, you will then get two options: to allow everyone to share files with you all the time or to just have that option enabled for a few minutes.
  • Once you sign in to your Google account (whether it is at this point or earlier in the process), you’ll be asked to check your phone and press the volume down to verify your identity. You can then return to your Windows PC and the Nearby Share app.
  • If you chose to enable sharing with your contacts or devices, you’ll now see a message under Receiving informing you that your contacts can now share with you as long as you approve the requests but that you won’t need to approve sharing with devices signed in with your same Google account.
  • Once you’re happy with your choices, select Done.

Once you’ve signed in to your Google account, you can share with contacts or with other devices.

How to use Nearby Share

Now that it’s been set up, Nearby Share is ready to go. The app will show an animated blue geometric image to show it’s ready to receive files as well as an open space where you can drop (or select) whatever you want to share with others.

The window for Nearby Share lets you drop files or folders to send them to your Android phone.

A couple of things to be aware of:

  • If you see a Sign in button in the top-right corner, that means you are not signed in to your Google account. Click on the button and sign in to the same account that you are using on your phone.
  • Under the name of your PC on the left is a drop-down menu that lets you choose whether your device is hidden. If you’re not signed in to your Google account, then you have two menu choices: keep your PC hidden, or open it up to receive a file from anyone nearby. If you are signed in, you can also choose just to receive a file from your contacts or your signed-in devices, which is a much more secure method.

To send a file from an Android phone:

  • Go to the Files app, select a file, and tap the Share icon.
  • The selected file will now be shown with a button titled Nearby below it. Tap on the button.
  • A Nearby Share window will pop up with one or more shareable devices (such as your Windows computer) listed beneath it. Tap on the one you want to share to.
  • On your PC, you’ll get a notification saying that a file wants to be shared with you. Select Accept (assuming you want the file) or Decline. Be aware that the link will eventually time out; if it does, just try again.
  • A checkmark on your phone will indicate that the file has been shared. You’ll find the file in your PC’s Downloads folder.

Tap the Nearby button to share the file with another device.

A device you can share with will be labeled in the center; tap that, and the file will be shared.

To send a file from your PC to your phone:

  • In the Nearby Share app, select a file. The app will attempt to make a connection. (If it doesn’t make one within a few seconds, check your phone — you may not have enabled sharing on the Nearby Share app. Use either the Files app, your Setup, or your Quick Settings menu to get it going.)
  • Once a connection is made, your PC’s Nearby Share app will list any nearby devices that it can send to. Click the button that lists the device you want to send the file to, and a couple of seconds later, you should get a notification that the file has been successfully sent.
  • If you sent it to a phone, you’ll get a notification on the phone that the file has been received. It will be stored in your Downloads folder.

Once it’s set up, it’s simple to send files between your Android phone and your PC.

All of this may sound a bit elaborate, but once Nearby Share is installed and set up, you will be able to easily share files between your Windows PC and your Android phone without having to resort to email, Google Drive, or other roundabout methods.

Update August 4th, 2023, 3:05PM ET: This article was originally published on April 5th, 2023, and has been updated now that the Android app is out of beta.